Advantages of Multifunction Printers

Whether you’re working at home or from an office, a printer is an essential tool within your office equipment that supports a number of tasks that you complete each day. Multifunction printers (MFPs), in particular, are the jack of all trades, maximizing your return on an investment that boasts so many practical features. 

What, exactly, are the advantages of multifunction printers? And what features do they boast? This blog will cover everything you need to know about multifunction printer uses, benefits, and what to consider when buying one. 


Multifunction Printer Uses

Before diving into how multifunction printers can make a positive impact on your workflow, it’s important to clarify what is a multifunction printer?  So, exactly how does a multifunction printer work and what are the standard attributes of a MFP?  This indispensable device performs a number of different tasks—far beyond just printing. 

In addition to printing hard copies of important documents, many multifunction printers can:


  • Send emails
  • Make copies
  • Send and receive faxes 
  • Browse the internet


Whether you’re printing out contracts or scanning a document that you’d like to upload to a storage cloud, multifunction printers are your one-stop shop to help keep you organized.


What are the Benefits of a Multifunction Printer?

Aside from the convenience of possessing several different capabilities, multifunction printers are an advantageous addition to just about any work or home space. The reasons include but are not limited to: 


Cost Efficiency

Instead of supplying your home office or the workplace with several separate machine devices, MFPs combine all of your photocopying, scanning, and printing needs into one system—and just one price tag. 

Multifunction printers aren’t just cost efficient because they offer an all-in-one solution for completing daily tasks—they also can help to cut costs on energy bills. By switching to a single machine, you’ll free up some cable space at the office and reduce the overall demands on electricity. 


Space Savings

Whether you’re hoping to improve your office feng shui or simply free up some desk space, multifunction printers can help to clear clutter and optimize the areas of your workplace. A space saving addition that will transform your office environment. 

Instead of jigsaw puzzling several different devices together onto one shelf or desk and overpacking the outlets with cables, eliminate the excess by switching to an MFP. This way, you’ll be able to make better use out of your valuable space—whether it be a big or small office. 

Also, according to a study done by the Princeton University Neuroscience Institute, participants who tidied up their environment were able to achieve higher levels of focus and productivity. 



Despite having multiple attributes and settings, MFPs may surprise users with how easy they can be to use. Several multifunction printers on the market today come with touch screen interfaces and easy-to-navigate menus. 

This can be particularly advantageous in the corporate office environment. 

By using a single machine, employees won’t need to learn the ins and outs of a number of different devices around the workplace. 


Time Maximization 

How much of your workday is spent checking off items on your to-do list that could be done by a machine instead? 

Your time is valuable, and you don’t want to sacrifice minutes or even hours completing tedious tasks like hole punching, stapling, and folding paper. Many multifunction printers can take care of these things for you. Whether you’re a teacher putting together a lengthy exam packet or a human resources manager organizing a new employee handbook, a multifunction printer can help make sure you’re able to make the best use of your time. With streamlined business operations and an intuitive interface, multifunction printers help staff members spend their time more efficiently.


Waste Reduction

Large office buildings with many staff members can produce quite a bit of unnecessary waste. Whether you’re motivated by sustainability or by the space that could be freed up in your budget, multifunction printers can help with both. 

Many MFPs have power-saving modes that will go into effect if unused for a period of time and eco modes that help to reduce toner use and provide automated, double-sided printing. This kind of waste reduction is better for the environment and another way of providing an overall higher return on investment. 




How to Choose a Multifunction Printer

The benefits of multifunctions printers speak for themselves, but you may still have questions about what to look for when purchasing one. Let’s go over a few specific considerations you’ll need to make in order to choose the right one for your needs. 


  • Consider your workplace: Are you in need of an MFP for your home office or a field office? For an individual home without as many printing needs, you’ll want to consider something more compact. Large offices with multiple employees, on the other hand, have higher printing volumes and may require an MFP with more advanced features and greater storage capacity. 

  • Printing aesthetics: If you don’t have much of a need for color printing, monochrome multifunction printers—requiring only one type of ink cartridge—are a more economical option. However, if you or your company rely heavily on colored printouts, you’ll want to make the investment in a color MFP. 

  • Print speed: When purchasing a multifunction printer, you’ll want to ask about PPM (pages per minute). This denotation of printing speed will help match your printing needs with the time it takes to complete them. For an at-home office, 25-30 PPM should suffice, whereas small businesses may require a unit in the range of 45-50 PPM.


Building a Better Office with MRC

When it comes to your workplace, time, space, and dependability matter. You should also be able to minimize spending on your staple office supplies without sacrificing quality. The one company working hard to bring these benefits to your home and office environments? 




Offering a wide selection of multifunction printers at a reasonable cost, it’s no wonder the team here at MRC is trusted by partners like Xerox, Cisco, and Microsoft. Are you in the market and wondering what is the best multifunction printer for a small business? We’ve got you covered! Start reshaping the way you work. Let us help you match you with the right multifunction printer today.