The advent of new technology has contributed to some massive changes and benefits for businesses of all sizes. New hardware and software have allowed for streamlined processes, increased efficiency, and general conveniences that take the stress and guesswork out of certain tasks.


As more components of business transition from physical to digital, one of the increasingly important aspects of any business organization is digital storage that allows for shared access. The growing solution for digital storage is cloud computing. Cloud computing has been around for over two decades, and today it is much more than just a place to put your documents. Learn more about the business benefits of cloud computing below.


Ease of Access and Flexibility


Accessibility is one of the characteristic benefits of cloud computing technology. You and your team can access documents, media, and files wherever you are, from any device. As long as you have internet access, you can reach the files that you need. This allows for greater convenience when team members are traveling, meeting with clients, or otherwise offsite. Cloud technology can also give way to more flexible work arrangements as more people work from home or have hybrid arrangements of going into the office only on certain days. Especially if you’re considering international expansion of your business, having solutions such as online contract signing in place is crucial. 


Cloud computing systems are also often highly mutable. That means that you can easily expand or detract based on your business needs. For instance, if you need higher bandwidth or more storage space, the cloud service can make those adjustments almost immediately. In contrast, local server storage might require an entire reorganizing of your infrastructure.


Cost Savings


The most popular worry among many businesses is the price of cloud computing solutions. However, investing in, maintaining, and using an internal storage solution comes with massive costs and resource usage. From maintenance costs to extra utility fees to general time lost with malfunctions, managing your own storage system can easily add up to more than the yearly cost of a dedicated cloud computing service. Smaller businesses typically do not even have the physical office space to accommodate a local server.


Most cloud computing services offer pay-as-you-go plans, allowing you to only pay for the features you use. This model often also extends to the actual data that you use. If your business does not need all those extra terabytes of space, you can choose to only pay for the cloud storage capacity that you need.


Putting aside the upfront price tag, cloud computing software naturally allows for greater convenience and more streamlined operations. The benefits of digitizing documents through a cloud system, include instantly saving time, money, and energy.




Information security has always been a point of emphasis for businesses, but it has become even more important with the growth of digital data storage and the internet. From hackers to malware of all kinds, security risks exist and are constantly evolving. Having the right security solutions in place is important for any system, but even more so with cloud computing due to its offsite and remote access nature.


Thankfully, most cloud computing services offer comprehensive security features. These services often work directly with businesses to develop security features within the local network and server-side protocols to prevent and deter cyberattacks. Essentially, a cloud server host’s full-time job is monitoring cloud security to keep your business data and client information safe at all times. Most businesses do not have that for their own internal systems, meaning that cloud computing software is often safer and more secure than your local network.




Even with the latest technology and the newest updates, hardware and software will eventually need some sort of maintenance. It is the nature of operating anything with so many moving parts. Similar to security features, cloud computing services often have their own maintenance team, whose job revolves around making sure the cloud system and the servers operate properly and efficiently at all hours of the day.


The same cannot be said of local storage. That often leaves your entire team at the mercy of bugs and malfunctions while your IT department tries to come up with a solution. The members of your IT department may lack the specialized knowledge to deal with the problems. All of that can contribute to lost time, lost clients, and a system that gradually gets overburdened with technical issues.


Insight and Analytics


Storing massive amounts of data doesn’t mean much if you aren’t making use of that data. Most cloud-based storage solutions also come with integrated analytics that can give you a wider view of your data and pinpoint areas of success or improvement. With all your information in the cloud solution, you can also easily organize data, implement tracking, and develop customized data reports that can increase efficiency. From there, your business can develop and implement plans for improvement.


Disaster Recovery


Even with the best-laid plans, things can always go awry. From cyberattacks to natural disasters to power outages, your business organization can succumb to a wide range of unpredictable disasters. You can’t always control the outcome of these disasters, but cloud storage allows you to recover and get back on your feet almost immediately. Disaster recovery with local storage can be incredibly difficult or even completely impossible, depending on your hardware and the damage involved.

Cloud computing in business has become a nearly ubiquitous necessity. Most email servers, for instance, are a form of cloud computing technology. Implementing a more comprehensive cloud solution offers some huge benefits that can easily usher you into a successful, efficient future. If you’re looking to improve your business efficiency, be sure to talk to a MRC associate about the impact that Xerox® Workplace Assistant can have on your business.