Pledge to Improve Your Print Management
MRC provides Xerox Solutions that are perfect for any local, state, or federal government office and for any community group, religious organization, or judicial center. Transform the way you work with Xerox software solutions and Xerox copiers and printers featuring Xerox® ConnectKey® Technology.Request an Assessment
Governmental and Non-Profit Organizations are evolving faster than ever. Are you prepared to keep up?
Local, state, and federal branches of government tend to lag behind digital trends and take much longer to respond to digital technologies as opposed to the private sector. Often, their IT and print services can fall behind, become inadequate and underprepared to handle the rigorous demands of governance. In a 21st century digital world, bureaucratic entities are forced to adapt in order to perform their supervisory responsibilities. That’s where MRC comes in.
Today, government bodies and agencies need to be able to coordinate and communicate efficiently and relay information, directives, and charges to other offices as well as their constituents. Such communication efforts require a legion of devices to work in harmony while also abiding by the strictures, regulations, and protocols that define proper conduct.
From bills, to memos, to press releases—there is a seemingly endless flow of documents being printed, scanned, faxed, and disseminated on a daily basis.
With the vital importance of many of these items, it’s critical that record-keeping, workflows, security protocols, and IT processes are streamlined and automated for greatest efficiency. There are dozens of challenges governmental workers face, including:
Printing, sharing, and categorizing the various documents in any one government office is a monumental task. The sheer amount of documents that flow between offices is astounding, and oftentimes overwhelming. In order to handle the document inundation, records need to be organized and stored efficiently, and processes must be automated to increase workflow. You have to be able to create electronic forms on the fly, securely access files from anywhere, and print instantly.
From top secret confidential briefs to private constituent information, there are numerous documents that must be kept safe so that only the right people can access the information.
Leaks and breaches pose threats to both national security and to private citizens. As such, there are strict protocols that must be maintained to ensure that all governmental documents remain secure. Whether it’s fingerprint access, encryption, or storing print jobs, there are dozens of ways bureaucratic offices can manage such issues.
As civil servants, a great deal of time revolves around communicating clearly and efficiently with the general population. In order to serve and engage with voters, you need to be able to reach broad and diverse audiences across various channels. Facilitating your communication efforts and collaboration between teams is reliant upon your ability to structure your various documents, agendas, and digital efforts.
Governmental and non-profit organizations are rapidly evolving. Are you prepared to keep up?
Avoid unauthorized usage of printers and copiers. Set up your devices to only gain access through swipe cards, RFID badges, PIN codes, and biometrics.
Use web-based document management to enhance donation processes. Plus, use multifunction devices to scan and deliver supporting documents at a moment’s notice.
Reduce your overall paper usage by optimizing your office and enhancing your print operations.
The costs and risks associated with noncompliance are high. Maintain records to comply with official guidelines and regulations.
Online folders help eliminate the need for paper and help you share, audit, alter, and deliver electronic documents quicker.
Achieve fiscal responsibility so you can provide better service
MRC Content Management solutions help you keep track of every document. Whether its an image, video, digital document, email, or web content, if it’s critical to the success of your office or department, you need it on hand.Learn More
The productivity of your staff depends on collaboration. Utilize the ConnectKey Enabled Devices’ Xerox App Gallery to create easier, faster, and efficient communication —all while encrypting sensitive documents for optimal security.Learn More